AAUP Membership Chapter Council Bylaws

BIOMEDICAL AND HEALTH SCIENCES OF NEW JERSEY

COUNCIL OF AAUP CHAPTERS

BYLAWS

Article I NAME AND STATEMENT OF PURPOSE

The name of this organization shall be the BIOMEDICAL AND HEALTH SCIENCES OF NEW JERSEY COUNCIL OF AMERICAN ASSOCIATION OF UNIVERSITY PROFESSORS CHAPTERS (“AAUP- BHSNJ” or “Council of AAUP Chapters” or “Council”).

The Biomedical and Health Sciences of New Jersey Council of AAUP Chapters represents the individual members of the several units of the former University of Medicine and Dentistry of New Jersey in continual efforts to advance the cause of higher education and to improve conditions of faculty employment. The principal purpose of this Council is to work cooperatively to solve problems and take action with respect to matters of mutual concern, including:

The maintenance and improvement of the quality of medical, dental and allied health education in New Jersey; The support of the principles and policies of AAUP, including academic freedom and tenure;

The pursuit of quality and equity in academic employment relationships;

Furtherance of the economic welfare and well being of the members of the Council of AAUP Chapters and those represented by the Council of AAUP Chapters through collective negotiations;

Administration of the contracts negotiated between the Council of AAUP Chapters and Rowan and Rutgers Universities and/or their successors in accordance with the laws of the State of New Jersey;

Furtherance of policies with respect to fringe benefits and other such matters; and

Communication on behalf of the Council of AAUP Chapters with the national AAUP.

Article II DEFINITIONS

1.Council of AAUP Chapters (the “Council” or “AAUP-BHSNJ”) – faculty and librarians of the several units of the former University of Medicine and Dentistry of New Jersey: New Jersey Medical School, New Jersey Dental School, Graduate School of Biomedical Sciences, Robert Wood Johnson Medical School, School of Osteopathic Medicine, School of Nursing, University Libraries, School of Public Health, School of Health Related Professions

2.AAUP - The American Association of University Professors

3.RWJMS/ SPH - The Robert Wood Johnson Medical School/School of Public Health Chapter

4.SOM Chapter - School of Osteopathic Medicine Chapter

5.The University – Rowan University (for SOM and Stratford librarians) and/or Rutgers University (for all other represented faculty and librarians) and/or any successor entity to either, or to the former University of Medicine and Dentistry of New Jersey.

Article III MEMBERSHIP OF AAUP AND COUNCIL

Section 1: AAUP Membership

A. Representation - The Council is the exclusive negotiating agent for all full-time

teaching and/or research faculty and all part-time teaching and/or research faculty who are employed at 50% or more of full-time by the Universities, but specifically excluding all faculty members who are employed by the University at less than 50% of full-time, all faculty members who in addition to their professorial titles hold any title which carries managerial, administrative, or supervisory responsibility as defined by the Agreement between the AAUP and the University, all interns and residents including those residents holding the title of instructor, and all other employees not holding academic rank and title, both for the purpose of negotiations regarding the terms and conditions of employment and in the settlement of grievances.

B.Membership - All faculty who are represented by the Council under Article III, Section 1.A. may become members of the AAUP upon authorization of payment of local AAUP dues.

Section 2:

A.Chapters - The chapters of the Council are:

1.The Newark Chapter of AAUP

2.The RWJMS/SPH Chapter of AAUP

3.The SOM Chapter of AAUP

B.Establishment of New Chapters - Each faculty, school or other appropriate unit of

the Universities and/or their successors may establish a chapter of the

AAUP and apply for membership in the Council. Membership in the Council is open to any chapter which:

1)is a bona fide chapter of AAUP,

2)shall have expressed a desire to join the Council, and

3)the current chapters of the Council shall have unanimously agreed to include.

Section 3: Council Membership

Part 1: Beginning after the next election cycle (on or about October 1, 2013):

A.Each chapter shall have at least two (2) representatives to the Council, who will ordinarily be the Chapter President and the immediate past Chapter President. Additional At-Large representation to the Council will be based on proportional representation: each 100 bargaining unit members will entitle a Chapter to one (1) At-Large representative (rounding up for 51 and down for 50).

B.The at-large representatives to the Council shall have been chosen according to Article VI, Section I.

C.The Council, by a 3/4 vote of the representatives may increase or decrease the number of representatives per chapter to the Council.

Part 2: From amendment ratification through the next election cycle:

The representatives to the Council elected or appointed prior to April 15, 2013 under the then-applicableBylaws will continue to serve through the next Council election cycle (which is expected to be on or about September 30, 2013), after which the Council Membership provisions specified in Article III, Section 3, Part 1 will apply.

Section 4: Voting

Each representative to the Council shall have one vote. Any representative may make a motion. All actions shall be based upon the vote of a majority of those members of the Council present and voting.

Article IV OFFICERS OF THE COUNCIL

Section 1: The officers of the Council shall be: A president, a vice president, and a secretary- treasurer.

Section 2: The president and vice president shall have the duties usually associated with these offices. In the absence of the president, the vice-president shall preside at meeting of the Council. The president shall, with the advice and consent of the Council, appoint all committees of the Council and shall be an ex officio member of all committees. The vice president shall be an ex officio member of all committees. The term of office of the president and vice-presidentshall be for one year.

Section 3: The secretary-treasurer shall be responsible for maintaining the records of the Council. The secretary-treasurer shall receive all monies owing to the Council and disburse all funds in accordance with the instructions of the Council. The financial records of the Association shall be audited annually, and the report of the audit shall be presented to the Council. The term of office shall be for one year.

Article V THE COUNCIL

Section 1: Duties

The Council shall a) determine the annual dues and regulations governing their payment an collection, b) manage its property and financial affairs with power to accept gifts; c) construe the provisions of these bylaws; d) provide for publications; e) appoint and determine salaries of an executive director, and such other employees as shall be necessary to administer its affairs; f) appoint and contract for the services of legal and financial advisors; g) authorize the establishment of committees of the council; and h) carry out collective bargaining negotiations on behalf of its members and oversee administration of the resulting contract.

Section 2: Meetings

The Council shall meet at regular intervals. Additional meetings may be called at the request of the president or at the request of any chapter. The meetings shall conform to Robert's Rules of Order except as otherwise specified in these Bylaws. Representatives shall be given at least two days notice of a meeting. A quorum of the Council shall consist of at least eight (8) representatives

provided that there are at least three (3) representatives from at least two (2) chapters in attendance. Council meetings shall be open to all members of the bargaining unit. The President may also invite observers to attend Council meetings. The Council, upon majority vote of its representative present, may enter into executive session. The meetings of the Council shall ordinarily rotate between the northern New Jersey Chapter locations (Newark and New Brunswick/Piscataway) with a minimum of one (1) meeting a year in Southern New Jersey (Stratford).

Section 3: Committees

A. Standing committees

1. Negotiating Committee(s) - The Council shall establish one or more Negotiating Committees. The Negotiating Committee(s) shall act as a standing committee and shall report to the

Council. The Negotiating Committee(s) shall represent the Council at contract

negotiations with the Administration of the Universities. The Negotiating Committee(s) shall have the authority to make proposals and counter proposals in the course of

negotiations. The Council shall oversee the progress of the Negotiating Committee(s) and shall have final authority to approve the negotiated proposals for presentation to the dues paying members of the bargaining unit for ratification.

a)Members of the Negotiating Committee(s) shall be chosen by the Council.

b)Chief Negotiator(s) - The Council shall elect up to two Chief Negotiators as chairman of the Negotiating Committee(s). The Chief Negotiator(s)

shall be ex officio members of the Council.

2.Other Standing Committees - The Council may establish and terminate standing committees. Membership on the committees need not be drawn from representatives to the Council. A standing committee shall be established by a majority vote of the representatives to the Council. Each standing committee must receive an explicit charge concerning its functions and responsibilities. Termination of standing committees likewise requires a majority vote.

B. Ad Hoc Committees - From time to time, the Council may establish ad hoccommittees. An ad hoc committee may exist for a period of time no longer than six months without specific Council renewal of its charge. All ad hoc committees report to the Council.

Article VI ELECTIONS

Section 1: At-Large Representatives

Each Chapter shall select at-large representatives to the Council. Each Chapter shall be responsible for the method of selection of its representatives to the Council. Only those Chapter members who have paid full member dues are eligible to be at-large representatives to the Council.

Section 2: Election of Council Officers

At the first meeting of the Council in September, an election of the officers shall be conducted. A majority vote of the representatives is sufficient for election. The President shall

ordinarily be from a different Chapter than he/she was in the prior year (subject to changes due to vacancies see Section 3). The vice president cannot be from the same chapter as the president. The secretary-treasurer may be from any of the chapters. Each officer shall take office at the first Council meeting in September after the election, and continue until the following September meeting. Only those chapter members who have paid full member dues are eligible to be officers.

Section 3: Vacancies

In the event that the president resigns or otherwise becomes unable to serve, the vice president

shall assume the office of president. If the vice-president's (now president) chapter is next in line for rotation, that chapter shall remain eligible for providing the next president. If the vice president resigns or is

unable to serve, or assumes the office of president, a vice president shall be elected by the representatives to serve the remainder of the term. If the secretary-treasurer resigns or otherwise becomes unable to serve, a secretary-treasurer shall be elected by the representatives. If a representative resigns or otherwise becomes unable to serve, that the chapter shall select a new representative for the remainder of the term.

Section 4: Absences

In the event that a representative will be absent from a Council meeting, the chapter, through its president, may designate an individual to represent the chapter for that meeting.

Article VII AMENDMENTS

An amendment may be initiated by the Council acting as a committee of the whole or proposed to it by any chapter. Each amendment must be accepted by a majority of the Council, and amendments will be adopted upon ratification by each chapter. The Council shall review these bylaws every three years.

Article VIII RATIFICATION

These bylaws and any subsequent amendments shall become effective when each Chapter has approved them by a simple majority of those members present at a Chapter meeting or (if the method is approved by the Chapter leadership) by a simple majority of those members voting by secure electronic voting.

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AAUP-BHSNJ

As of July 1, 2013, based on the integration of SOM with Rowan University and the integration of the remaining units of the former UMDNJ with Rutgers University (as per the New 
Jersey Medical and Health Sciences Education Restructuring Act as of 2012) AAUP-UMDNJ became AAUP-BHSNJ.

 Faculty and Librarians of the former UMDNJ at both Rutgers and Rowan (and those hired into units of the former UMDNJ) are now part of the Biomedical and Health Sciences of New Jersey American Association of University Professors unit, AAUP-BHSNJ.